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Data Entry Operations Assignment Guide

The document provides instructions on various data entry operations using MS-Word and spreadsheet software. It includes steps for protecting documents, hiding columns, using keyboard shortcuts, deleting cells, installing and uninstalling software, and sorting data in spreadsheets. Additionally, it contains examples of student data management, including formulas for total and average calculations.

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ameesharajeev2
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2K views4 pages

Data Entry Operations Assignment Guide

The document provides instructions on various data entry operations using MS-Word and spreadsheet software. It includes steps for protecting documents, hiding columns, using keyboard shortcuts, deleting cells, installing and uninstalling software, and sorting data in spreadsheets. Additionally, it contains examples of student data management, including formulas for total and average calculations.

Uploaded by

ameesharajeev2
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

1

Data Entry Operations

(336)

Tutor Marked Assignment

1.

ii. Pravesh and his friends are living in the same flat and they use the
same computer. Pravesh has created a document and saved as “Personal Data” on
the desktop. He wants to keep the document safe from his friends. Write down
the steps mentioned in the protection feature provided by MS-Word that he must
use.

Steps:

a) Open the file “Personal Data”, select Office Button and then click on the “Save As”
command on the menu bar.

b) Move the cursor on the “Tool Tab” on the down left side of Save As dialog box and
click on it. Click on General Options. You will see two boxes: Password to open
and Password to modify.

c) Type two different passwords in Password to open box and Password to modify
box and click OK. Retype the passwords as you typed earlier.

d) Click OK on Confirm Password boxes and then click OK on Save As dialog box and
then click on Save As dialog box.
2

2. ii. Riya is working on a worksheet and changing the data in few columns.
She wants to hide the other columns to prevent unwanted changes. List out the
steps she should follow to hide those specific column.

Steps:

a) Save the worksheet with a specific name. Select the specific columns to be
hidden.
b) To select different columns, click on the first column name to hide and then
press down the Ctrl button on the keyboard and click on the other specific
column names and release the Ctrl button.
c) Click the Right Mouse Button on any of the selected column names and click on
the Hide command. Save the worksheet again by pressing the Ctrl+S on the
keyboard.

3.

ii. Write the keyboard shortcut keys of the following.

a) Close a file

b) Save AS

c) Left Alignment

d) Page Break

To Close a file : Ctrl+W

To Save As : Ctrl+Shift+S

Left Alignment : Ctrl+L

Page Break : Ctrl+Enter


3

4. II. Ramesh is working on a worksheet. He wants to do the following in the


worksheet. Help him with the steps:

a) Delete cells, rows and columns


b) Set a row to a specific Height.

To delete cells, select the cells to be deleted and click the right mouse button on
the selection and click on the Delete command on the menu that appears and click OK.

To delete rows, select the rows to be deleted and Right click on the selection. Click
on the Delete command on the menu that appears.

To delete columns, select the columns to be deleted and Right click on the selection. Click
on the Delete command on the menu that appears.

To set a row to a specific Height; Select the row, on the Home tab, in the Cells
group, click Format. Under Cell Size, click Row Height. In the Row Height box, type the
value that you want.

5. i. Hima wants to install software in her computer. Help her to install the software,
and state the steps to do so. But she made a mistake in installing the software, and now
she wants to remove the installed software. List the steps to uninstall the software.

Steps for installing software: - Click Start menu and then click Control Panel. Double click
“Add or Remove Programs”. Click on Add new Programs, and then select the source
where the software to be installed is located.

Steps for uninstalling software: - Click Start menu and then click Control Panel. Double
click “Add or Remove Programs”. Click on Change or Remove Programs and then select
the program you want to change or remove.

6. ii. A class teacher keeps a spreadsheet for student’s data on his laptop showing
with the basic details and their marks. Below is the table showing a part of the
spreadsheet:
4

Student
Class Gender Hindi English Maths Science
Name
Raju 12 M 70 78 72 85

Alia 12 F 93 98 99 95

Sable 12 F 81 78 96 65

Sunny 12 M 98 99 78 89

Aalok 12 M 87 85 78 95

Naval 12 M 83 84 89 90

Student
Class Gender Hindi English Maths Science Total Average
Name
Raju 12 M 70 78 72 85 305 76.25
Alia 12 F 93 98 99 95 385 96.25
Sable 12 F 81 78 96 65 320 80
Sunny 12 M 98 99 78 89 364 91
Aalok 12 M 87 85 78 95 345 86.25
Naval 12 M 83 84 89 90 346 86.5

Total Formula: =SUM (E3:H3)


Sorted on Column C
Average Formula: =AVERAGE (E3:H3)
To sort the worksheet data on Student Name; Select the data excluding the field names, go to Data
Menu and select Ascending order.

Student
Class Gender Hindi English Maths Science Total Average
Name
Aalok 12 M 87 85 78 95 345 86.25
Alia 12 F 93 98 99 95 385 96.25
Naval 12 M 83 84 89 90 346 86.5
Raju 12 M 70 78 72 85 305 76.25
Sable 12 F 81 78 96 65 320 80
Sunny 12 M 98 99 78 89 364 91
Sorted on Student Name

To delete the worksheet; go to the folder where the worksheet is located. Right click on the
worksheet and click the delete command from the context-sensitive menu.

Common questions

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To ensure a row in Excel is of a specific height, select the row in question, then navigate to 'Home' -> 'Cells' group -> 'Format' -> 'Row Height'. Enter the desired row height and confirm. Adjusting row height is crucial for improving the readability and visual appearance of data, making it easier to present and analyze information within spreadsheets .

To sort data in an Excel worksheet by student name, first select the range of data excluding the header row. Proceed to the 'Data' menu and select 'Sort'. You can choose to sort in 'Ascending' order to arrange the names alphabetically from A to Z. This methodical approach ensures the data remains organized and easy to navigate, which is essential for maintaining clarity in large datasets .

To alter the height of rows in an Excel spreadsheet, first select the row that requires adjustment. Navigate to the 'Home' tab, and within the 'Cells' group, click on 'Format'. Under 'Cell Size', select 'Row Height'. Enter the desired numerical value for the row height in the corresponding dialog box, and confirm by clicking 'OK'. This resizing step helps to improve the readability and presentation of the spreadsheet content .

To create a password-protected MS Word document, start by opening the document and selecting the 'Save As' option via the Office button. In the ensuing dialog box, visit the 'Tools' tab and access 'General Options'. Set a 'Password to open' to control access, and a 'Password to modify' to restrict editing capabilities. Re-enter these passwords as a confirmation measure, then save the document with these protections in place. Such procedures are pivotal for ensuring document security and privacy .

Students' data in an Excel worksheet can be organized by sorting based on specific fields such as student names or scores, using filters for quick data retrieval, and applying conditional formatting for visual highlights. This entails selecting the data range, accessing the 'Data' menu, and choosing 'Sort' to organize entries alphabetically or numerically. Additionally, setting up tables with headers allows for filter application, facilitating targeted data viewing. Implementing such strategies significantly enhances accessibility and clarity for educators handling large amounts of student information .

To uninstall software on a Windows computer after an installation error, open the Start menu and access the Control Panel. Within the Control Panel, double-click on 'Add or Remove Programs'. In the displayed list, find the 'Change or Remove Programs' option, and select the software that needs to be uninstalled. Follow the on-screen prompts to effectively remove the software from the system, ensuring all associated files are deleted to prevent further issues .

In MS Word, several keyboard shortcuts facilitate quick operations. To close a file, use Ctrl+W. To save a file under a different name, employ Ctrl+Shift+S for 'Save As'. For aligning text to the left, use Ctrl+L, and for inserting a page break, press Ctrl+Enter. These shortcuts enhance productivity by reducing reliance on mouse navigation .

If software installation on a Windows computer fails, first check the compatibility and system requirements for the software. If compatible, uninstall any incomplete installations by accessing 'Add or Remove Programs' in the Control Panel, selecting the program, and clicking 'Uninstall'. After removing the failed installation, restart the computer and attempt the installation process again, ensuring administrative rights and that no security settings are interfering .

To hide specific columns in Microsoft Excel, first save the worksheet with a specific name for reference. Then, select the columns you want to hide by clicking on the first column name, hold down the Ctrl key, and click on the additional columns needed to be hidden. Release the Ctrl key once all required columns are selected. Next, right-click on any of the selected column names and choose the 'Hide' command from the context-sensitive menu. This ensures that the selected columns are concealed from view without altering the rest of the worksheet data .

To secure a sensitive document in MS Word, open the document and click on the Office button followed by 'Save As'. In the dialog box, navigate to the 'Tools' tab located on the bottom left, and select 'General Options'. You will encounter two options: 'Password to open' and 'Password to modify'. Enter different passwords in each respective box, ensuring confidentiality and write them down securely. Confirm the passwords when prompted and click 'OK' to finalize the protection settings. Finally, save the document to ensure these security measures are applied .

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