International Registrants are not required to enter a Taxpayer Identification Number (TIN) on a SAM registration.

The IRS validates the information on the IRS Consent page of the SAM.gov entity registration. The Federal Help Desk cannot influence nor expedite external reviews. For more information on the IRS validation process, see What is the Taxpayer Identification Number (TIN) process? (KB0016540).

IRS Consent validation failures can be the result of an issue with one or both of the following fields: 

• TIN (Employer Identification Number (EIN) or Social Security Number (SSN); state, local, and tribal government entities will only have the option to select EIN as the TIN type.)
• Taxpayer name

The “Taxpayer name” might not be the same name as your Legal Business Name that you provided when validating your entity.

It can take five weeks for the IRS to fully process a new or updated TIN or Taxpayer name. You should not attempt to register or update in SAM.gov with new or updated TIN information before the five weeks have passed. New and updated TINs must be available in the IRS’s Master File before they can be recognized by SAM.gov. If your registration has failed IRS Consent validation, and the letter from the IRS was received less than five weeks prior, please wait and try again after five weeks have passed.

You will not be able to make any changes while your registration is in Submitted status. It must be released by the IRS and returned back to SAM as a Work in Progress before any further updates can occur.

 

To update your IRS entries if your entity registration has failed the IRS validation:

1. Sign in to SAM.gov and begin the process to update your entity (KB0016307).
2. Once you have validated your entity (KB0058422) if applicable, review each section for accuracy until you reach the IRS Consent page.
   Once you select Save and Continue on the IRS Consent page, the entries on the page will lock and you will not be able to make further changes to the IRS Consent page until the IRS validation is processed. If any fields are greyed out that need to be edited, delete the "Work in Progress" registration (KB0062898) and start over. 
3. On the IRS Consent page, verify that your TIN and taxpayer name matches exactly what is on file with the IRS:
   
   • To find your taxpayer name, review your recent documents from the IRS (such as a 1099, SS-4,W-4 form or EIN letter) or contact the IRS
   • If you are using an EIN, the taxpayer name may be the entity’s legal business name or an individual’s name (for example, in the case of a sole proprietorship)
   • If you are using an SSN, the taxpayer name must be the individual’s name belonging to that SSN exactly as the IRS has it on file
   • When you enter your taxpayer name in SAM.gov, please omit any commas or period
4. You will be prompted to enter a one time passcode that will be sent to the email address you are currently logged in to.
5. Use Save and Continue to navigate through the remaining pages of the registration and resubmit the record.
6. When you select Submit, you will receive a confirmation that you have successfully submitted your registration. You will also receive a confirmation email. Your registration update will go through another IRS verification and CAGE verification, if applicable.

NOTE: If you recently received your EIN or updated your information on file with the IRS, wait five (5) weeks to complete the taxpayer section.

If you are having problems with TIN mismatches in SAM.gov concerning your EIN, please contact the IRS to verify the information in the IRS database for your EIN.

If you are having problems with TIN mismatches in SAM.gov concerning your Social Security Number, please contact the Social Security Administration to verify the information for your SSN.